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Accounts Payable Specialist

Company: Volvo Group
Location: Corona
Posted on: September 15, 2023

Job Description:

Job Overview:
As an Accounts Payable Specialist, you will be responsible for managing the company's accounts payable process, ensuring accurate and timely payment of invoices, and maintaining strong vendor relationships. Your attention to detail, organizational skills, and financial acumen will play a critical role in the smooth functioning of the finance department. You will work closely with internal teams and external vendors to ensure that all payments are processed accurately and efficiently.

  • Invoice Processing: Receive and review invoices for accuracy, completeness, and proper approval. Verify that all invoices are matched with purchase orders or relevant documentation. Ensure proper coding and business approval prior to entry into the accounting system.

  • Payment Processing: Schedule and process payment runs, including checks, electronic transfers, and ACH payments. Ensure payments are made within agreed-upon terms while taking advantage of early payment discounts where applicable.

  • Vendor Management: Build and maintain strong relationships with vendors and resolve any payment-related inquiries or issues promptly. Communicate effectively with vendors to resolve discrepancies and ensure payment inquiries are handled professionally. Issue reminders to suppliers regarding uncashed checks.

  • Expense Reports and Corporate Credit/Purchasing Cards: Review and process employee expense reports, ensuring compliance with company policies and guidelines. Verify receipts and supporting documents, and process reimbursements in a timely manner.

  • Reconciliations: Conduct regular reconciliations of accounts payable transactions to ensure accuracy and completeness. Resolve discrepancies and take necessary actions to rectify outstanding items.

  • Digital Record Keeping: Maintain accurate and up-to-date electronic records of accounts payable transactions, payment history, and related documentation. Ensure all documents are properly filed and archived for easy retrieval in preparation for audits

  • Financial Reporting: Assist in generating accounts payable reports for management and finance teams. Provide relevant data and insights to support financial analysis and decision-making.

  • Compliance: Ensure compliance with company policies, industry regulations, and accounting principles in all accounts payable processes.

  • Process Improvement: Identify opportunities for process improvement and efficiency gains within the accounts payable function. Work with the finance team and other VCES departments to implement best practices and streamline procedures.

  • Support Audits: Assist in internal and external audits by providing necessary documentation and information related to accounts payable transactions.

    --- Bachelor's degree in Accounting, Finance, or a related field is preferred but not mandatory.
    --- Proven work experience (typically 3+ years) as an Accounts Payable Specialist or in a similar role.
    --- Strong knowledge of accounts payable processes, accounting principles, and financial regulations.
    --- Proficiency in using accounting software, ERP systems, and Microsoft Office Suite for invoice processing and payment management.
    --- Excellent attention to detail and accuracy in electronic data entry and record-keeping.
    --- Strong analytical and problem-solving skills to resolve payment discrepancies.
    --- Effective communication and interpersonal skills to liaise with vendors and internal stakeholders.
    --- Ability to work independently, prioritize tasks, and meet deadlines.
    --- High level of integrity and discretion in handling sensitive financial information.

  • Competitive medical, dental and vision insurance

  • Countless career opportunities / internal mobility across our global organization

  • State-of-the-art training and personal development

  • PTO and tax deferred retirement plans, varied by business

    We also offer an array of additional benefits and programs that make today's challenging reality of combining work and personal life easier. We will gladly share this information and more at any time during the interviewing process or as part of your offer letter.
    At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company's growth. For this position, the hourly rate is set at $20.91 - $35.28, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
    About us
    The Volvo Group drives prosperity through transport solutions, offering trucks, buses, construction equipment, power solutions for marine and industrial applications, financing and services that increase our customers' uptime and productivity. Founded in 1927, the Volvo Group is committed to shaping the future landscape of sustainable transport and infrastructure solutions. Countless career opportunities are offered across the group's leading brands and entities that share a culture of Trust, Passion, High Performance, Change and Customer Success.
    Volvo Construction Equipment is a global company driven by passion, curiosity and by our purpose: to build the world we want to live in. We believe that only through imagination and teamwork can we develop a world that is cleaner, smarter and more connected. Our company culture reflects this belief through the care and trust it places in our customers, employees and suppliers. People are at the heart of our business. It is through our strong network of talented, enquiring and innovative minds that we have been able to pave the way towards a more sustainable future. The global construction industry is our arena and our employees are our greatest assets.
    We can only continue to stand out as industry leaders through the people driving us forwards. Come be a part of our team and help us build tomorrow.
    Auto req ID
    Volvo Construction Equipment
    Employment/Assignment Type
    Travel Required (Maximum)
    No Travel Required
    Last application date
    Functional Area
    Finance & Control
    Volvo Group North America is an Equal Opportunity Employer E.O.E/M/F/Disability/Veteran

Keywords: Volvo Group, Corona , Accounts Payable Specialist, Accounting, Auditing , Corona, California

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